Technology Services, Sr. Executive Assistant

Company: Disability Solutions
Location: Raritan
Posted on: April 9, 2025

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.comJob Function: Business SupportJob Sub Function: Administration & SecretarialJob Category:Business Enablement/SupportAll Job Posting Locations:Raritan, New Jersey, United States of AmericaJob Description:Johnson & Johnson is recruiting for a Technology Services Sr. Executive Assistant to be located in Raritan, NJ.Per our J&J Flex Policy, the expectation for this position is to work in the office in Raritan, NJ 3-4 days per week and work from home 1-2 days per week. Technology Services (TS) is seeking an experienced administrative professional to advance our mission of contributing to the success of Johnson & Johnson and Credo culture.TS Building Administrator oversees and manages the day-to-day administrative functions of the (CTO) and plays an integral role in advancing the Technology Services Leadership Team (TSLT) and 1003 building priorities. The Administrator works closely with the Technology Leadership Team (TLT), Business leaders, global professional associates, Human Resources, Finance, Facilities Management and Procurement. This position represents the Office of the Chief Technology Officer and provide critical administrative support to the CIO and will work closely with the CIO's support team. This individual is responsible for supporting the CTO administratively and work closely with the other EAs on the TLT and TSLT to support the strategic planning of the CTO's schedule. This individual is responsible for strategic staffing, deployment, and development of administrative personnel and effective management of office facilities to enable TS to deliver high quality and efficient services. This position manages the Neighborhood Council, provides leadership and guidance to administrative assistants, and supports key management operations within the 1003 campus. Candidate possesses strong leadership skills, strong collaborative skills and interpersonal skills and showcases measurable results in regards to long and short-term development and execution of strategies, and develops strong positive and productive relationships with colleagues. This person is required to think analytically, exercise sound judgment and discretion. This person must have the proven ability to communicate effectively and articulately with all levels of the organization. Primary Responsibilities include:

• Administrative Resources and Facilities. (50%) Oversees and manages the day-to-day operations of the CTO; prioritizes staffing and support of administrative assistants, use of administrative resources, and management of facilities. He/she must possess the ability to anticipate executive's needs and collect/prepare information for the executive. Organizes and schedules events, pro-actively anticipates conflicts and takes appropriate steps to produce desired outcomes for the CTO. Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees. He/she must demonstrate flexibility and the ability to manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires.
• Neighborhood Council Governance.(20%) Manages all functions of the Neighborhood Council to create a cohesive workplace environment as the Council provides a central forum to raise issues, share best practices and solve problems for the building. Fosters neighborhood culture and resolves workplace etiquette issues; strategically plans organization and workflow design as needed. Implements process improvements and continually monitors effectiveness. Acts as a liaison between business units and E&PS.
• Support of Administrative Assistants (10%). Serves as functional leader for administrative assistants for the TSLT, identifies and addresses needs with respect to workload, process improvements, and development opportunities. May provide direction/coordination of workflow to clerical support persons or other administrative coordinators. Leverages administrative support across the organization to work as an integrated team and raises the bar for administrative staff.
• Priority Projects. (5%) Responsible for ad hoc projects within the TSLT as requested by the CTO or the TLT. Leads teams and participates in TS projects or activities, such as Credo action maps. Engages in Department and 1003 building functions and events.
• Budget Management. (5%) Prepares, tracks and reports on organizational budget. Reviews administrative expenses.
• Facilities. (10%) Works with Facilities Management on projects that impact 1003 building. Oversees strategy, policies and assignment of offices and workspaces. Effectively communicates status of administrative projects to leadership, including identifying, explaining, and resolving issues related to the project.
• Utilizes IT Systems and technology (Microsoft, Excel, PowerPoint, etc.) to improve workflow and to securely advance communication and knowledge sharing of work product. Qualifications
  • A minimum of 8 years of related administrative or management experience in an IT Department, HR, Finance or Business environment is required.
  • Extremely high proficiency in Microsoft Office, Word, Excel, Outlook and PowerPoint and other similar software programs is required.
  • Experience in handling and maintaining sensitive and confidential information is required.
  • Experience in people leadership and/or managing the performance and development of direct reports is preferred.
  • Outstanding written and verbal communication skills is required.
  • Demonstrated ability to exercise sound judgment and effectively interact with and influence leaders and colleagues at all levels is required.
  • Analytical thinking to understand complex or ambiguous issues and communicate solutions clearly and concisely is required.
  • Ability to work independently, navigate priorities, identify trade-offs and move a group to a decision is required.
  • Prior experience in JJT or other Business or Enterprise Functions is preferred.
  • Proven project leadership skills with direct responsibility for managing budget and schedule is preferred.
  • Ability to build trust and influence to work collaboratively and effectively in a matrix environment is required.
  • Proactive entrepreneurial approach to recognizing needs, solving problems, anticipating issues and developing solutions is preferred.Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.The anticipated base pay range for this position is :72,000 - 117,000Additional Description for Pay Transparency:The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation's performance over a calendar/performance year. Bonuses are awarded at the Company's discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company's long-term incentive program. Employees are eligible for the following time off benefits: Vacation - up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year Holiday pay, including Floating Holidays - up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

Keywords: Disability Solutions, New Brunswick , Technology Services, Sr. Executive Assistant, IT / Software / Systems , Raritan, New Jersey